Bid Administrator

This is an exciting full-time opportunity in a fast-growing organisation that is delivering a real impact on air quality and carbon emissions reductions worldwide.

We are seeking a detail-oriented Bid Administrator to play a pivotal role in supporting Aether’s business development team in responding to prospects and bidding opportunities.

Are you a team player with excellent communication skills ? Do you excel at coordinating tasks to ensure timely and high quality outputs? If so, keep reading the advert below!

Who is Aether?

Aether is a niche environmental consultancy specialising in the compilation, reporting, and review of emission inventories and projections, and the development of sectoral policies and measures for business, local and national governments globally. With some of the world’s leading scientific experts in the fields of Climate Change and Air Quality we have built a strong reputation with customers and collaborators around the world by delivering innovation and technical excellence.

As an owner-managed business Aether has a strong culture, founded on happy, motivated and valued employees and on delivering positive outcomes for all stakeholders.  The four founders have grown the company to its current complement of thirty-eight and the company is at a very exciting stage as it transitions from an owner-managed business into a scalable platform that is well positioned for growth. 

At Aether, our unwavering commitment to success is deeply rooted in the belief that our people are our greatest asset. We take immense pride in fostering a culture where every individual is not just an employee but an integral part of our business.

The role

• Support the sales leads in opportunity searching via tender portals and email alert systems. Scanning tender publication sites and forwarding relevant opportunities to relevant people in the business.

• Collaborate with technical teams to support administrative aspects of bid delivery. Focus on all aspects of Expressions of Interests, PQQs and bid coordination, administrative preparation and delivering efficient, timely, high quality, highly successful bids.

• Maintain and keep systems up to date , and be the gatekeeper of the information flow.

• Be the go-to person for all tenders and systems queries.

• Review bidding processes and support improvements to the systems. Gather and share bidding statistics, bid feedback and lessons learned.

• Manage the data for which we are responsible to ensure the availability, integrity, confidentiality and security of the data.

• Maintain draft text for bid standard sections, project profiles, CVs, templates and other information to be used in the preparation of bids.

• Follow-up with collaborators and customers to collect feedback and identify new opportunities where appropriate.

• Support Head of Commercial and senior managers with ad-hoc tasks.

Required experience and skills

• Pro-active administrator, excellent at multitasking and prioritising tasks effectively

• Excellent communication skills, both verbal and written

• Proficiency in Microsoft Office Suite and other relevant software (e.g. Adobe PDF)

• Commitment to accuracy and a keen eye for detail

• The ability to work independently, and collaborate with team members to deliver to tight deadlines

• Editing and proof-reading skills

• Excellent writing skills, including the ability to write concisely, summarise complex documents

• Willingness and ability to learn

Desirable experience and skills

• Previous experience as a Bid /Commercial Administrator within a professional services or consultancy firm.

• A working knowledge of a CRM system (e.g. Monday.com CRM).

• Experience in the use of UK and international Tender Alerts systems.

• Experience with the preparation of UK public sector and international funding organisation bids and the use of organisations’ procurement portals.

Working at Aether

We have a flexible work model with staff located across the UK, with a main office in Oxford as well as a presence in Europe. Our flexible model aims to support a work-life blend that meets the career aspirations of our staff and the needs of our clients. 

Aether is committed to promoting equity, diversity, and inclusion at every level of the business, and is a Disability Confident Employer. As members of the scheme, Aether will ensure that any applicant who has a disability as defined by the Equality Act 2010, is eligible to request that their application be considered for a guaranteed interview for any role, providing the applicant meets the essential role criteria set out in the job description. Please contact recruit@aether-uk.com for further information and to discuss any adjustments that might be needed regarding your application.

Remuneration & Benefits

The guided salary for this role is £25k, depending on the individual’s skills and experience, with a performance-related bonus and a benefits package that includes:

• Positive company culture focused on happy, motivated, and valued employees.

• Regular team building events and conservation days.

• Company pension contribution set at 8% of salary.

• Flexible approach to working and hybrid working options.

• Enhanced maternity and paternity pay.

• 32 days’ holiday per calendar year (bank holidays included) with 3 days’ additional fully paid leave between Christmas and New Year. Additional leave with length of service.

• Professional training fund of up to £1,000 per year per person.

• Bike to work scheme.

Application

To apply for this position, please submit your CV and complete the skills tests via Indeed.

All applicants must be eligible to live and work in the UK.