Office and project co-ordinator vacancy

08 April 2014

Aether requires an additional team member to undertake a variety of tasks supporting staff with project administration, sales activities and resource management. This is a part time role (16 - 20 hours a week).

The successful candidate will maintain in-house project and sales systems (e.g. reviewing project budgets and timesheets) and will support the preparation of sales material (e.g. updating CVs, formatting text from technical staff). Administrative tasks will include organising and contributing to team meetings, making staff travel arrangements, processing expenses, basic book keeping (e.g. generating invoices), answering telephones, collecting post, liaising with main reception and purchasing stationery.

Aether offers a friendly working environment and excellent opportunities.

Skills Required

A minimum of five years experience in an office co-ordinator/administrative role;
Good level of numeracy as well as written and verbal English;
High level of competence with Microsoft Office products (Excel in particular);
Ability to work effectively as part of a team who work in the office and remotely;
Good organisational skills, attention to detail, and the initiative to work with a minimum of supervision;

Desirable skills include: experience of working within a quality management system (such as ISO9001), familiarity with basic financial documents (e.g. order forms, timesheets). A knowledge of Quickbooks and an interest in environmental issues would be advantageous.


Please send your CV with a covering letter that explains in particular the following:

1.       Experience of working within a small technical team, and understanding the associated challenges;

2.       Experience of managing administrative tasks and handling data.

3.       Experience of providing written work for external use.

Short-listed applicants will be tested on their Excel skills before interview selection.

Please send your application to  with “Office Co-ordinator” in the subject line.

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Don't just take our word for it...

“I must congratulate each of you for your professional and tireless efforts. Let me point out that this has been the 'neatest' in-country review expert review team I have coordinated, and it has been a real pleasure.”

UNFCCC Secretariat

“Professional team and very collaborative communication. Effective result in terms of suggestions for improvement in the quality of the inventory and proposals on how to streamline specific topics.”

Italian Institute for Environmental Protection and Research

“It has been a pleasure to work with Chris Dore and Richard Claxton from Aether: they did their job in a very professional and timely manner. The workshop was organized and carried out in a cooperative spirit; the information provided to the workshop participants was complete and clear.”

Alina Novikova, UN/ECE Secretariat

“It is always an absolute pleasure working with Aether. I always know what is expected of me. Their work ethic is of a very high standard and projects are always handled in a very professional manner. I have learnt many skills in terms of project management, quality control and workshop training styles from Aether and I hope to carry these principles forward in my own work. I look forward to collaborating with Aether more in the future.”

Luanne Stevens, Gondwana

“Aether's approach to couple innovative visualisation with high expertise manpower delivered valuable insights for our inventory work.”

Umweltbundesamt (Germany)

“The team at Aether works very professionally and communicates very well which makes working with them a pleasure. Outputs are delivered on time to high quality. The team brings the rigour of technical knowledge and expertise and finds innovative ways of communicating complex messages. I would be happy to recommend the Aether team to organisations working on analysing and presenting emissions information in the public domain.”

Fiona Glover, States of Jersey

“The professional service provided by your company was of very high quality and completed within agreed timelines.”

Matthew Dudley, UNFCCC Secretariat

“Aether delivered training workshops and generated learning materials for our SSN members, providing technical content in a manageable and comprehendible format. We particularly benefitted from their extensive knowledge and ability to interpret the needs of our members into the training materials.”

Jennifer Anderson, Sustainable Scotland Network

“If we have a need for any more reports in the future Aether will be first on my list.”

Alan Hardy, Kyson Design

“Chris was excellent to work with and always very pro active in making suggestions, taking work forward and applying his considerable technical knowledge in effective ways.”

Robert Vaughan, Defra Air Quality Team

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