Office and project co-ordinator vacancy

08 April 2014

Aether requires an additional team member to undertake a variety of tasks supporting staff with project administration, sales activities and resource management. This is a part time role (16 - 20 hours a week).

The successful candidate will maintain in-house project and sales systems (e.g. reviewing project budgets and timesheets) and will support the preparation of sales material (e.g. updating CVs, formatting text from technical staff). Administrative tasks will include organising and contributing to team meetings, making staff travel arrangements, processing expenses, basic book keeping (e.g. generating invoices), answering telephones, collecting post, liaising with main reception and purchasing stationery.

Aether offers a friendly working environment and excellent opportunities.

Skills Required

A minimum of five years experience in an office co-ordinator/administrative role;
Good level of numeracy as well as written and verbal English;
High level of competence with Microsoft Office products (Excel in particular);
Ability to work effectively as part of a team who work in the office and remotely;
Good organisational skills, attention to detail, and the initiative to work with a minimum of supervision;

Desirable skills include: experience of working within a quality management system (such as ISO9001), familiarity with basic financial documents (e.g. order forms, timesheets). A knowledge of Quickbooks and an interest in environmental issues would be advantageous.


Please send your CV with a covering letter that explains in particular the following:

1.       Experience of working within a small technical team, and understanding the associated challenges;

2.       Experience of managing administrative tasks and handling data.

3.       Experience of providing written work for external use.

Short-listed applicants will be tested on their Excel skills before interview selection.

Please send your application to  with “Office Co-ordinator” in the subject line.

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Don't just take our word for it...

“It has been a pleasure to work with Chris Dore and Richard Claxton from Aether: they did their job in a very professional and timely manner. The workshop was organized and carried out in a cooperative spirit; the information provided to the workshop participants was complete and clear.”

Alina Novikova, UN/ECE Secretariat

“The team at Aether works very professionally and communicates very well which makes working with them a pleasure. Outputs are delivered on time to high quality. The team brings the rigour of technical knowledge and expertise and finds innovative ways of communicating complex messages. I would be happy to recommend the Aether team to organisations working on analysing and presenting emissions information in the public domain.”

Fiona Glover, States of Jersey

“Professional team and very collaborative communication. Effective result in terms of suggestions for improvement in the quality of the inventory and proposals on how to streamline specific topics.”

Italian Institute for Environmental Protection and Research

“I must congratulate each of you for your professional and tireless efforts. Let me point out that this has been the 'neatest' in-country review expert review team I have coordinated, and it has been a real pleasure.”

UNFCCC Secretariat

“Aether's approach to couple innovative visualisation with high expertise manpower delivered valuable insights for our inventory work.”

Umweltbundesamt (Germany)

“It is always an absolute pleasure working with Aether. I always know what is expected of me. Their work ethic is of a very high standard and projects are always handled in a very professional manner. I have learnt many skills in terms of project management, quality control and workshop training styles from Aether and I hope to carry these principles forward in my own work. I look forward to collaborating with Aether more in the future.”

Luanne Stevens, Gondwana

“A heartfelt thank you to all the Aether team for this very comprehensive review – this is certainly turning out to be one of the most beneficial capacity building projects I have ever been involved in.”

Saviour Vassallo, Senior Environment Protection Officer, Malta Resources Authority

“The professional service provided by your company was of very high quality and completed within agreed timelines.”

Matthew Dudley, UNFCCC Secretariat

“Chris was excellent to work with and always very pro active in making suggestions, taking work forward and applying his considerable technical knowledge in effective ways.”

Robert Vaughan, Defra Air Quality Team

“Both the face-to-face training and the online version have been of high quality, with dynamic methods and a practical orientation that have allowed students to reach a solid knowledge base. The products have been delivered within the stipulated deadlines with an excellent quality and the team has always shown willingness to make adjustments according to the requirements of CONAF. We are very satisfied with the work. ”

Javier Cano Martín, Professional Unit for Climate Change and Environmental Services, CONAF (National Forestry Corporation), Chile

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